NRTP Board Meeting #4 Minutes - 5/4/26
Time: 6:11 PM
Attendees: Leo, Emily, Kenny, Nick
Quorum: Established
1. Call to Order
Meeting began at 6:11 PM.
2. Approval of Previous Minutes
Previous meeting minutes were reviewed.
Motion: Approve previous minutes.
Seconded.
Vote: Unanimous approval.
3. Trailhead / Shooting Range Discussion
The board discussed the city-owned shooting range as a potential trailhead location. Eric Bush was identified as a key City contact. Jason Welker may also be involved if the site is managed as a city park.
4. Marketing / Communications Update
Kenny reported strong traction on NRTP communications, including organic follower growth and engagement. Idaho Panhandle National Forest shared one of NRTP’s posts, helping generate additional visibility.
The board discussed launching a podcast as a long-term education and culture-building tool. Initial focus may include:
Land management education
Interviews with different trail user groups
Local trail builders and outdoor community members
Humanizing different recreation communities and reducing user-group divides
Emily and Kenny will continue developing the concept, guest list, and timing.
5. Board Member Social Media Profiles
Remaining board member profiles needed: Kenny, Nick, and Nacho. Kenny will follow up for photos and short bios.
6. Merch Update
The board discussed keeping the current NRTP merch line focused and clean while continuing to explore future special-edition designs.
Action items:
Nick will request a merch sales report from Nacho.
Emily will have Nacho order approximately 100 additional stickers, especially the Indian Paintbrush logo and DARE-style sticker.
Stickers may be given away at events, with donations welcomed.
7. Financial Report
Leo reported approximately $16,000 currently in the bank. Upcoming obligations include:
Approximately $11,000 invoice from Notorious DIG
Approximately $2,000 owed to Tanya for bookkeeping
After those payments, available cash is expected to be approximately $3,400–$5,400, depending on timing and categorization.
Leo reviewed projected payroll obligations for the season. Payroll will be reimbursable through federal agreements, but cash flow remains a concern.
The board discussed the need to build an operating reserve, ideally enough to cover one to two pay periods, estimated around $15,000–$20,000.
Action items:
Emily will begin sending weekly crew/project snapshots to Leo, Tanya, and the board.
Emily will forward Shana’s line-of-credit email to Leo.
Leo will follow up with Columbia Bank and/or Mountain West Bank regarding a possible line of credit as an emergency backup.
8. Fundraising / Reserve Strategy
The board discussed future fundraising needs and possible donor outreach, including Idaho Forest Group. Events were discussed but noted as potentially time-intensive with limited return.
Potential ideas included:
Donor cultivation
Experience-based auction items
Creative outdoor/community fundraising
Building a reserve through unrestricted donations
9. Regional Calendar
The board discussed using the NRTP website calendar as a regional clearinghouse for trail-related events across user groups and partner organizations.
Decision: Move toward a submission-based system where organizations provide events, links, and details by a set deadline.
10. Volunteer Events Update
Several planned volunteer days have been canceled or postponed, including Trail 120. Related RAC funding is expected to be reallocated, potentially toward Lake City Trails Alliance and related regional work.
The board discussed focusing volunteer energy on higher-value events this season and revisiting additional volunteer days in the fall.
11. Notorious DIG / NRTP Structure
The board discussed whether Notorious DIG should eventually be absorbed into NRTP.
Pros discussed:
Cleaner structure
Reduced administrative complexity
Clearer public optics
Easier grant and agreement management
Reduced confusion around payroll and reimbursements
Concerns discussed:
Timing during active field season
Bookkeeping workload
Potential audit complexity
Need to avoid disrupting payroll or reimbursement systems
No immediate action was taken. The board agreed not to force a transition midseason without a clear process.
Action item:
Leo and Emily will continue discussions with Tanya about the specific steps, timing, and risks of absorbing DIG into NRTP.
12. June 6 National Trails Day / Canfield Event
June 6 was identified as a major all-hands event at Canfield. The event will involve multiple user groups and partner organizations, with several project areas.
The board discussed the importance of recruiting strong volunteer turnout and having broad representation from different trail user communities.
Action items:
Board members will each recruit at least five people.
Emily will continue coordinating event logistics.
Root beer or other non-alcoholic refreshments will be pursued.
13. State Video / Hayes Gulch
The board discussed coordinating a video project with the State at Hayes Gulch, ideally on a Friday in June. The goal is to showcase multiple user types and stewardship work.
14. Fall Volunteer Opportunities
Gold Creek Lodge expressed interest in participating in a Hayes Gulch workday in the fall. The board agreed this would be worth pursuing when their season slows down.
15. Adjournment
Motion: Adjourn meeting.
Seconded.
Vote: Unanimous approval.
